This case study describes how the Schweinfurt District Office modernized its long-term archiving by replacing an outdated hardware-based system with a software-defined archive. The main goals were audit-proof data protection, legal compliance, and minimal administrative effort. By implementing iCAS, the local authority achieved reliable, trouble-free archiving that operates seamlessly in the background without ongoing IT workload. The solution supports data protection requirements while significantly reducing complexity for the IT team. As a result, the District Office benefits from secure, compliant archiving with high reliability, minimal maintenance, and an efficient foundation for long-term data management in a public sector environment.

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